Booking Engine
They pick the time. You stop chasing the appointment.
The people who want to meet you are deciding at ten at night, on a phone, between other things. A form that promises someone will get back to them asks them to hold that interest overnight. Most of them don't.
The Booking Engine replaces the waiting with a calendar. Your prospect sees the times you're genuinely open, picks one that suits them, and knows where they stand before they've closed the tab. You open your day to an appointment instead of an inquiry to answer.
The Booking Engine currently has integrations with Google Calendar, Apple Calendar, Outlook Calendar & Nextcloud Calendar.
You decide how much control to keep
Some organizations want the calendar to simply work — someone books, it's booked, nobody touches it. Others want a look before anything is final.
Both are yours. Bookings can confirm themselves the moment they're made, or arrive as requests you approve or decline with a click. You can also split the difference: anything booked well in advance confirms on its own, while last-minute requests wait for your word.
Your prospect never sees the difference. They chose a time on your calendar rather than sending a message into the dark, and that is the part that keeps them.
Features
Set Up Your Availability
Offer a WYSIWYG appointment booking calendar by setting up your availability schedule and say goodbye to manual availability checks!
Offer Flexible Meeting Durations
Meet the guests your way. Set a fixed meeting duration or offer flexible choices.
Take Charge of Limited Availability
Take charge of limited availability with date overriding and watch your schedule adapt automatically!
Overcome Time Zone Issues
Let clients book meetings on their terms and streamline appointments across the globe with automated time conversion to your local time.
Suited to Anyone Who Meets Prospects for a Living
The appointment is where your work is won. This is built for the professionals who know that and are tired of chasing it.
Personal Service
Let families and prospects see the place for themselves. Publish the times you can host, and let them claim one while they're still interested — instead of leaving a message and waiting on you.
- Open your tour and visit times to prospects without a phone call
- Approve each request before it's final, so you always know who's coming
- Let a prospect pick the slot that suits a working parent's day, not office hours
- Collect what you need to know before they arrive
- Send confirmations and reminders on their own, so fewer people forget
Sales
Get in front of the prospect while the interest is fresh. The inquiry that waits overnight for a callback is usually the one that goes somewhere else.
- Put your real availability in front of a prospect the moment they're ready
- Ask the questions that tell you who's serious before you spend the hour
- Cut the three emails it usually takes to land on a time
- Meet in person or on video, whichever fits the prospect
- Follow every appointment with reminders that hold the date
Customer Service
The clients you already have are the easiest appointments to fill and the ones most likely to quietly not happen. Make the review, the check-in, and the follow-up book themselves.
- Let existing clients re-book without calling during business hours
- Keep the annual review from slipping into a third year
- Give prospects and clients the same simple way to reach your calendar
- Let people move an appointment themselves rather than cancelling it
- Watch what gets kept, what gets moved, and what gets dropped
Marketing
Every campaign ends at the same place: someone deciding whether to reach out. Give that prospect a calendar instead of a contact form.
- Send a campaign straight to a booking page rather than an inquiry box
- Turn interest into a held appointment before the moment passes
- Find out how each prospect found you, at the point they book
- Run separate booking pages for separate offers
- See which times, and which campaigns, actually fill your week
Recruitment
Hiring is the one appointment you can't let drag. The strong candidate is talking to other people, and the week you spend coordinating is the week you lose them.
- Let candidates claim an interview slot from your open times
- Coordinate several interviewers without a shared spreadsheet
- Screen with a few questions before the first conversation
- Keep hiring appointments off the calendar you show prospects
- Confirm, remind, and reschedule without the back-and-forth
Team Scheduling
When more than one person takes appointments, availability becomes someone's job. It shouldn't be.
- Put the right person's real availability behind each appointment type
- Let a prospect book whoever is genuinely open, not whoever answers
- Keep one shared view of who is meeting whom, and when
- Add a practitioner or a partner without rebuilding anything
- Share the load without anyone maintaining a calendar by hand
Who This Is For
The Booking Engine (standard with Platinum), is now available to Managed Premium subscribers as an additional subscription. It suits the professions where the appointment is the sale — the tour, the consultation, the first visit — and where every hour an inquiry sits unanswered is an hour a competitor has to answer it first.
It runs on your own site, under your own name, in your own colors. Nothing about it sends your prospects somewhere else.
Nothing to set up
You don't configure it, maintain it, or troubleshoot it. We build it, connect it to your calendar, write what your prospects see, and keep it running. Your availability changes, you tell us, and it changes.
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